CAREERS AND EMPLOYMENT OPPORTUNITIES
Records Management Coordinator – Canada Summer Job Position
Excluded Position
Temporary 35 hours per week, Monday to Friday 8:00am – 3:00pm
About Us:
The Health and Home Care Society of BC (Care BC) is an independent, BC-based not-for-profit organization committed to providing high-quality healthcare services. Our mission is to promote health and deliver supportive care services to communities throughout British Columbia.
We operate a range of charitable programs, including Meals on Wheels, the Community Integration Project, and the upcoming North Shore Family Respite Centre in North Vancouver. Our dedicated staff and volunteers are essential to our success and the fulfillment of our mission.
Position Overview:
Reporting to the Chief Executive Officer, the Records Management Coordinator will support the organization in implementing updated records management practices and developing new guidelines for staff. Working closely with the CEO and members of the administrative team, the coordinator will prepare, log, and name existing records; organize both digital and hardcopy materials; and help establish efficient, modern record-keeping practices that reflect current organizational needs and emerging software capabilities.
This role offers an excellent opportunity for someone interested in designing a modern, accessible, and effective record-keeping system suitable for a small administrative team. The successful candidate will gain hands-on experience in handling confidential and sensitive records, advising on secure data management in an evolving technological landscape, including considerations related to artificial intelligence (AI). The coordinator will also support archiving historical materials and evaluating optimal storage methods for mixed media, including video.
Exposure to technology and digital skills includes work experience related to: technology support or design, data science, analysis, or administration information technology and cybersecurity coding or programming artificial intelligence (AI) and machine learning web design and development telecommunications.
Opportunities to develop foundational AI skills refers to on-the-job activities that help youth understand how AI works and how it is used in practical settings. These skills can be developed through tasks such as: data labeling or preparation to support machine learning supporting literature reviews or data collection for AI-related projects automating repetitive tasks.
Key Responsibilities:
Required Qualifications:
Skills and Abilities:
What we offer:
The working location is at 15th Avenue & Granville Street, Vancouver, BC.
Working at Care BC:
We are stronger by acknowledging the unique capabilities and qualities that each individual brings to the team. We are committed to recruiting, maintaining, and growing a diverse workforce representing the communities we are pleased to serve. Accommodation will be provided upon request during the selection process. Consider joining our team and being part of an innovative, collaborative, inclusive and rewarding workplace.
Care BC operates on the unceded traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations.
How to Apply:
Visit our website at www.carebc.ca for more information. Email your resume and cover letter to Human Resources at [email protected]. Only short-listed candidates will be contacted.
Thank you for your interest in joining our team!
Temporary 35 hours per week, Monday to Friday 8:00am – 3:00pm
About Us:
The Health and Home Care Society of BC (Care BC) is an independent, BC-based not-for-profit organization committed to providing high-quality healthcare services. Our mission is to promote health and deliver supportive care services to communities throughout British Columbia.
We operate a range of charitable programs, including Meals on Wheels, the Community Integration Project, and the upcoming North Shore Family Respite Centre in North Vancouver. Our dedicated staff and volunteers are essential to our success and the fulfillment of our mission.
Position Overview:
Reporting to the Chief Executive Officer, the Records Management Coordinator will support the organization in implementing updated records management practices and developing new guidelines for staff. Working closely with the CEO and members of the administrative team, the coordinator will prepare, log, and name existing records; organize both digital and hardcopy materials; and help establish efficient, modern record-keeping practices that reflect current organizational needs and emerging software capabilities.
This role offers an excellent opportunity for someone interested in designing a modern, accessible, and effective record-keeping system suitable for a small administrative team. The successful candidate will gain hands-on experience in handling confidential and sensitive records, advising on secure data management in an evolving technological landscape, including considerations related to artificial intelligence (AI). The coordinator will also support archiving historical materials and evaluating optimal storage methods for mixed media, including video.
Exposure to technology and digital skills includes work experience related to: technology support or design, data science, analysis, or administration information technology and cybersecurity coding or programming artificial intelligence (AI) and machine learning web design and development telecommunications.
Opportunities to develop foundational AI skills refers to on-the-job activities that help youth understand how AI works and how it is used in practical settings. These skills can be developed through tasks such as: data labeling or preparation to support machine learning supporting literature reviews or data collection for AI-related projects automating repetitive tasks.
Key Responsibilities:
- Implement, maintain, and update Care BC’s records management system, including digital and mixed-media storage.
- Review, log, and store organizational records using consistent naming conventions.
- Review, digitize, or dispose of hardcopy records stored on-site and off-site, coordinating decisions with appropriate reviewers and approvers.
- Develop updated staff guidelines for creating, using, retaining, and disposing of records.
- Advise on current best practices for confidential and secure record-keeping, including considerations related to AI and emerging technologies.
- Support archiving processes for historical and hardcopy materials and recommend optimal storage solutions for various media formats.
- Perform other related duties, as assigned.
Required Qualifications:
- Completion of a two-year program in information or records management, or an equivalent combination of education and experience.
- Experience or exposure to digital tools, information technology, or records management software is an asset.
- Satisfactory criminal record check through the Ministry of Public Safety and Solicitor General - Criminal Record Checks Program.
- This position is funded under a youth employment program. To be eligible, applicants must:
- Be between 15 and 30 years of age at the start of employment.
- Be a Canadian citizen, permanent resident, or person with refugee status under the Immigration and Refugee Protection Act.
- Have a valid Social Insurance Number at the start of employment.
- Be legally entitled to work in Canada under applicable provincial or territorial legislation.
Skills and Abilities:
- Strong organizational and time management skills
- Excellent attention to detail
- Ability to work independently and collaboratively within a team.
- Comfort working with technology
- Adaptability and willingness to learn
- Proficiency with digital filing systems and office software.
- Physical capability to perform the duties required of the position.
What we offer:
- Competitive salary $24.50
- Easy commute with bus stops nearby or free street parking.
- Temporary up to 8-week position, 35 hours per week.
- Flexible start date between April 20, 2026, and July 20, 2026, with a position end date of no later than August 29, 2026.
The working location is at 15th Avenue & Granville Street, Vancouver, BC.
Working at Care BC:
We are stronger by acknowledging the unique capabilities and qualities that each individual brings to the team. We are committed to recruiting, maintaining, and growing a diverse workforce representing the communities we are pleased to serve. Accommodation will be provided upon request during the selection process. Consider joining our team and being part of an innovative, collaborative, inclusive and rewarding workplace.
Care BC operates on the unceded traditional territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Nations.
How to Apply:
Visit our website at www.carebc.ca for more information. Email your resume and cover letter to Human Resources at [email protected]. Only short-listed candidates will be contacted.
Thank you for your interest in joining our team!